What if I want to cancel my place?
You may, at CVM's discretion, be able to cancel your booking and receive a refund if the request is made in writing via email within 7 working days from receipt of confirmation of order from CVM or the vendor. If your ticket has been issued, on entry to, at, or during an event, no refund will be possible. If the purchase is made within 28 days of the start of the event no refund requests will be accepted. Please note that your purchase is exempt from Consumer Contracts Regulations.
CVM reserve the rights to cancel or amend bookings. All tickets are subject to availability and admission will be subject to the presentation of a valid ticket. Failure to produce a valid ticket will result in entry to the site being denied.
* Names may be transferred without charge until 1 week before the event.
What if the event is cancelled?
Unfortunately if CVM are forced to cancel the event due to government, or local council intervention, or for reasons of public health (including but not limited to COVID-19, any variation of, or another communicable disease), a refund or roll over ticket is not guaranteed. Where a refund is offered this may not be to the full value of your booking, and where a roll over option is offered, this may be conditional on additional costs being paid. CVM reserve the right to deduct the cost of any booking or payment gateway fees and/or a proportion of any event costs incurred (including administration, supplier and deposit costs) from any refund or roll over that is offered.
Will I be sent my tickets in advance?
Tickets will be sent out by email via the ticketing platform which CVM is using (tickettailor.com and email@example.com). No physical tickets will be issued, and responsibility for ensuring that all electronic tickets have been received sits with the buyer.
If purchasing tickets for other delegates, it is the buyer’s responsibility to ensure that each delegate arriving at site has their own valid ticket to gain admission.
Tickets will be validated on arrival at the site, and delegates will be issued an event wristband which is required to be worn during the entire weekend.
What about food?
You can bring your own food and cooking equipment, or buy from the vans on-site. BBQs are allowed as long as they are lifted up so as not to burn the grass. Note however that you can’t make your own open bonfire on-site – so don’t bother to bring marshmallows.
What if I get thirsty?
There will be free tea and coffee available for you to help yourself to all weekend… feel free to bring your own mug however you will NOT be able to fill this direct from the urns due to health/hygiene regulations, only the cups (recyclable!) provided can be filled from the urns. There will also be a bar on-site and water / soft drinks for sale from the food outlets.
Do I have to bring my own tent?
Yes. Bring your own tent
CVM does not provide any accommodation with your booking, you are responsible for this yourself. Refer to our event FAQs for further information about staying on or offsite.
Alternatively, for a fee you can have a tent and some mod cons provided for you.
What about caravans?
Yes, you can bring a caravan or motorhome but there is no waste disposal available. Please note that we are also unable to offer any electric hookups outside of the disabled camping area. Please contact the office to discuss this. There is a caravan site in Lechlade (approx 2 miles) that can accommodate you.
What about water on-site?
Mains water is available on-site that is suitable for drinking without any further treatment, standpipes will be located at various points around the campsites. Bottled water will also be available to buy from the various outlets on-site. Extra water will be available if it rains.
Can I off load all my kit from my car at the campsite?
Hopefully yes Area 1 is for all caravans / camper vans / trailer tents / tents and any combination thereof; in this area, you can drive to your pitch ONLY if you are in a camper van or towing a caravan/ trailer tent, once you have unhooked your caravan etc you must move the towing vehicle to the car park as there is no space for parking on this field, non-towing vehicles will need to unload at the designated points on the access road. Area 2 vehicular access to this field is weather dependent but if we’ve had good weather there will be an access road and unloading points around the outer perimeter of the field; you can also drive to the car park and use our hand carts to move your kit to the camping field. In the event of inclement weather, this will be reviewed near the event. This system will work in reverse for pack down on Sunday.
What if I want to be in a group?
One person can book in a whole group at once using the group booking form. You will receive an email reply which will allow you to add names to the group later if you do not know them when you make the booking. Otherwise, individuals can book and pay for themselves, and add a group leader name to their form, so that you can be grouped together. If you have a mixture of caravans/campervans and tents in your group, we will do our best to site you together, but this may not be possible (depending on the ground conditions on-site). However, the site is small so you won't ever be far away.
Will there be meetings?
Yep – we have one very large marquee where main meetings will take place, and there will be some opportunities for smaller groups to meet separately. There will be a few main meetings over the weekend, but plenty of time to relax too. Some of the meetings will take the form of seminars.
Will there be anything on offer for my not-yet believing mates?
We will be hosting some ‘just looking’ sessions where your friends (and you!) will be able to ask any questions you have and join others for discussion.
Where can I hang out with my mates other than in my 2 man tent?
There will be a mess tent where you can get a drink and eat your food, hang out, arm wrestle, make top ten lists, look at the resource stands, play games and indoor sports, read, relax and chat.
I’m coming with my mates – can we camp together?
Yes, ideally try and arrive together or ensure you keep a space for your mates. We do not allocate camping pitches so it is first come first served! However the site isn’t massive, so you won’t be miles apart.
Do I need cash?
Almost definitely! Some of the stands / stalls will take card payments but the majority prefer cash. The bookshop will provide a ‘cashback service’ if required, but it is best to bring enough cash to cover your needs for the weekend.
Can I bring my son with me?
Yes if he’s over 18 – we aren’t licensed for under 18s. The Gathering is an adult-only, strictly over 18s event where alcohol is served. Event staff may request to see an approved photo ID at entry or at any point during the event. Failure to provide the appropriate ID will result in you being denied access or ejected from the site. Professional staff and police are on-site to ensure adherence to this policy.
I have physical needs – can I come?
Yes – We are doing everything we can to make the camp accessible for you. The site has a hard track around 2 sides that will make moving around easier, however, it is a farm, so there may be some areas of the site that are more difficult to access. There will be track matting laid to facilitate wheelchair access around the site. Signers will be available in all main sessions. Please let us know when you book if you have extra needs so that we can make sure your van/tent is in the best place. Disabled parking and camping are available near the site centre, please let us know if you need a pass for this car park.
What if I don’t want to camp?
You can stay off-site and come in daily – please contact the office to ensure we allocate you a parking permit for the designated off-Site delegates car park. Below is a list of nearby places to stay. You need to book online (same cost as staying on-site) and book your own accommodation.
Below is a list of nearby places to stay. You need to book in online (same cost as staying on site) and book your own accommodation.